Ph.D. Proposal Process and Presentation

Process

Prior to the semester that you are ready to present your Proposal, a composition of your reading committee should be decided in conjunction with your advisor.

Step 1. Identify your Ph.D. reading committee.

A.   You are encouraged to talk to various faculty members regarding possible topics and to begin this process immediately upon embarking on a degree program. Composition of your reading committee should be decided in conjunction with your faculty advisor.

B.    The committee consists of at least five members

The Ph.D. Reading Committee consists of at least five members including the dissertation advisor, who serves as the chairperson.  All committee members must have an earned doctorate; in special cases, an individual who does not hold the doctorate may be proposed for membership through petitioning the Graduate Committee.  One committee member must be the dissertation advisor (or the co-advisor) and the second committee member shall be tenured or tenure-track academic faculty members with primary or joint appointment in the Woodruff School.  The third committee member shall also have a primary or joint appointment in the Woodruff School.  Of the last two members, at least one shall be an academic faculty member with no Woodruff School appointment, either primary or joint.  At least four of the committee members shall be tenured or tenure-track faculty members; at least one member of the committee shall have a primary appointment in the Woodruff School.

Step 2. Submit the Request for Admission to Ph.D. Candidacyform. At the same time, your faculty advisor submits a justification for the composition of the reading committee.

A.   Fill out the Request for Admission to Ph.D. Candidacyform with only your signature and that of your advisor in time for a Woodruff School Graduate Committee meeting. No other signatures are needed at this time. Bring the form to the Office of Student Services for processing.

B.    At the same time, your faculty advisor must email a short justification for the composition of your reading committee to Dr. Paul Neitzel paul.neitzel@gatech.edu and cc your Academic Advisor. This step should be completed as early as possible, but not later than the submission of the petition for degree.

Please Note: If a proposed member is not a Georgia Tech faculty member, a CV of that proposed member must also accompany the request

Step 3. Receive approval from the Woodruff School Graduate Committee and then obtain signatures of remaining committee members at your presentation.

A.   The Woodruff School Graduate Committee meets only a few times per semester, please check with your academic advisor concerning meeting dates. After the Committee approves your topic and reading committee, you will receive an email from the Office of Student Services to pick up your form.

B.    Please pick up your original copy of and bring it to your presentation.

Change in Title or Abstract

If there are any changes in your Title or Abstract, please complete an updated Request for Admission to Ph.D. Candidacyform.Indicate on the form that this is only a change in title, abstract, or both. You and your advisor must sign the form and submit it to the Office of Student Services for processing. Changes to a title or abstract are handled administratively and do not need to go to the Woodruff School Graduate Committee for approval.

Change in Reading Committee

If there are any changes to your Reading Committee, it must be submitted to the Office of Student Services on an updated Request for Admission to Ph.D. Candidacyform. Your faculty advisor must e-mail a short justification for the change in Reading Committee to the Associate Chair for Graduate Studies, Dr. Paul Neitzel paul.neitzel@gatech.edu. Upon approval by the Woodruff School Graduate Committee.

 

Presentation

Step 1. Provide the completed written Proposal to your committee members.

A.   A copy of the completed final draft of the proposal must be submitted of your reading committee before you are allowed to continue with scheduling the oral presentation.

Step 2. Schedule the Proposal Presentation and submit the Announcement to the Office of Student Services.

A.   Poll the members of your reading committee to establish a date and time for the presentation. Reserve a room for your oral presentation.  Submit your announcement at the following link:  https://www2.me.gatech.edu/graddb/forms/student/

This step must be completed at least two weeks (14 days) before the presentation. The announcement will be posted to the Woodruff School calendar.

Step 3. Submit Final Forms.

A.  Bring the Request for Admission to Ph.D. Candidacy form to your proposal for them to sign the forms to show their acceptance of your proposal.

B.  Also download the Thesis/Proposal/Dissertation Assessment form and bring it to your presentation. Each committee member must fill out and sign the form at the conclusion of your presentation and give the form to the committee chair, who will seal them in an envelope and sign across the flap. Both of the above forms must be handed in to the Office of Student Services for processing.